Hire Charges at Holy Sepulchre London

Thank you for considering hiring Holy Sepulchre London. Costs associated with hiring can be found below. Special services costs can be found lower down the page.

Concert packages

• All of our concert packages include:

• Use of the Main Church space and x1 green room (Organ Mezzanine room)

• X2 on site hosts for the duration of your hire

• Use of a single microphone (if required) for audience announcements

• Administrative fees

• X1 30 minute site recce in advance of your event if required (subject to availability of staff)

Please ensure that you book adequate time for your event. For example, if your rehearsal starts at 6pm, and you require set-up time, you may decide to book from 5.30pm, or even 5 pm to allow for this.

You must make sure that set-up time and rehearsal time is included in your hire period. Early access cannot be granted.

Special Services at Holy Sepulchre London

Introduction

Thank you for your interest in holding a special service at Holy Sepulchre London, The National Musicians Church.

We warmly welcome applications from those who have hired Holy Sepulchre London in the past, as well as new applicants.

To apply to hold a special service you must complete the from on our website page. Your application will be considered, and the final decision will be made by the Bookings team.

If your application is successful, you will be sent a contract (which will be between you and Holy Sepulchre London to read through and sign. Please also note that all applications for Special Services are subject to approval by the Rector and Bookings Team to avoid date or programme clashes across the church calendar. Submission of an enquiry form does not guarantee a booking / service.

If you have any questions about special services or any other aspect of our hiring procedures, please get in touch with our team at Bookings@HSL.church and we will be happy to advise you.

If your application is successful we will offer you a proposed date. We will hold this proposed date for 14 days, pending your written confirmation, signed contract and deposit. Should we not receive either your confirmation or deposit by that deadline, we will release the date. Please note that bookings are not confirmed until a Contract has been issued by Holy Sepulchre London and returned by you, with the deposit.

We look forward to receiving your application.

The Bookings Team of Holy Sepulchre London.

Special services would normally include our own Clergy, Director of Music, Organist, choir and/or contemporary worship leader.

If you wish to use your own choir and/or musicians, you must write to the Director of Music and Rector requesting permission for this. A letter should be sent to bookings@hl.church. If permission is granted, fees will still apply for the use of our organ/piano/sound equipment.

If you would like to involve invited members of clergy in the service you must write to the Rector with full details at bookings@hsl.church at the time of enquiry. Full details of all clergy to be involved should be given to allow for the necessary Diocesan checks required. *See Note 7*

The fees listed above do not include ‘Clergy: Statutory Fees’ which are the statutory fees payable. These fees are detailed below. Please contact the bookings team if you have any queries.

Notes (please read carefully):

1. Special services include use of the main church space and 1 green room only. Extra rooms can be hired at an additional cost. 

2. Any event that exceeds 3 hours (from opening of the church to close) will incur additional fees. 

3. If the Director of Music and duty officer(s) are needed for any additional meetings in advance of the day or if there are more complex requirements, costs will increase accordingly. If there is an additional rehearsal required, then fees may be charged accordingly. 

4. If the service is to be recorded or live streamed, then additional fees for all musicians are payable. A written request to record should be sent to the Bookings Team no less than 28 days in advance of the service. Recording and/or live streaming must not take place without written consent from the Bookings Team. 

5. Orders of service should be produced and printed by you at your own cost. Our Rector and Director of Music can assist in an advisory capacity and may be able to provide a template, this will have a minimum charge of £50. Music to be included in the service will be provided by our Director of Music. A final draft copy of the Order of Service should be sent to the Rector, Director of Music, and the Bookings Team no less than 14 days in advance of the service. Printing should not be undertaken until written ‘sign off’ is received from Holy Sepulchre London. 

6. A minimum of 20 hard copies of the Order of Service should be delivered to the Rector no less than 48 hours before the service. 

7. Requests for services to include visiting members of clergy, i.e. not one of the Holy Sepulchre London team, in any capacity, should be made in writing at least 2 calendar months in advance to the Rector. Subject to initial approval of the Rector, then Permission for visiting clergy to be involved in a service will be sought from the Bishop of London’s Office and is always subject to their approval, without exception. We cannot guarantee the timing of the receipt of this permission as it is outside of our control, so early requests are recommended. 

8. We are happy to provide suggested suppliers for catering, refreshments, flowers, book of remembrance etc, although Holy Sepulchre London does not in any way guarantee their services.

   The above service and statutory clergy fees do not include: 

   • Use of the other spaces in the church unless specifically hired. 

   • Use of the organ or piano if using your own musicians 

   • Provision by Holy Sepulchre London of additional duty or security staff although this may be available. Please include this request in the ‘additional information’ section of the application form.